To set a Final Close for a terminated payroll relationship in Oracle HCM, follow these steps:
1. Navigate to Person Management:
- From the Home page, go to My Workforce and select Person Management.
2. Search for the Employee:
- Enter the employee’s name or number in the search bar and click Search.
- Select the employee from the search results.
3. Access Payroll Relationship:
- In the employee’s profile, click on Manage Payroll Relationships under Actions.
4. End the Payroll Relationship:
- In the Payroll Relationships page, select the existing payroll relationship.
- Set the End Date for the payroll relationship to the employee’s termination date (if not already set during the termination process).
5. Set the Final Close:
- After entering the end date for the payroll relationship, you will see an option to set a Final Close for the employee’s payroll.
- The Final Close process ensures that all outstanding payments, deductions, and liabilities are processed in the final payroll run after the termination.
- You can choose from options like:
- Immediate Final Close: Processes all pending transactions immediately.
- Scheduled Final Close: Schedules the final close for the next regular payroll run.
6. Specify Final Payments and Deductions:
- Ensure that any pending earnings (e.g., final salary, overtime, bonuses) or deductions (e.g., loans, benefits) are included in the final close.
- Review and update Element Entries if any final adjustments are needed.
7. Submit the Final Payroll:
- After setting the final close, you may need to submit a Final Payroll Process for the employee, depending on your organization’s payroll flow.
- This ensures that the payroll relationship is fully closed, and no further payroll transactions will occur after this final run.
8. Save and Close:
- Once everything is set, click Save and Close to finalize the final close for the terminated payroll relationship.
9. Verify Final Close:
- You can review the payroll relationship to ensure that the End Date and Final Close are properly recorded.
- Check that the final payroll run for the terminated employee has been completed correctly.