Run The Third Party Monthly File For ADP for US Only

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Running the Third-Party Monthly File for ADP (US Only) in Oracle HCM Cloud typically involves generating and exporting payroll data to be processed by ADP, which handles payroll services. Here’s a guide on how to run this process specifically for the U.S.:

Steps to Run the Third-Party Monthly File for ADP (US Only):

1. Log in to Oracle HCM Cloud:

  • Use your credentials to access Oracle HCM Cloud. Ensure you have appropriate permissions to run payroll processes and generate third-party files.

2. Navigate to the Payroll Dashboard:

  • From the home page, click on “My Client Groups” and select “Payroll”.
  • This will take you to the Payroll Dashboard, where you can run payroll-related processes.

3. Select the US Payroll:

  • Ensure that you are working within the U.S. payroll context.
  • If your system supports multiple regions, use the dropdown or filter option to select “US Payroll” or the appropriate U.S. payroll element.

4. Go to the Checklist or Processes:

  • On the Payroll Dashboard, navigate to “Checklists” or “Processes” (depending on your system configuration) to see the list of available payroll processes.

5. Run the Third-Party File:

  • Look for the option labeled “Run Third-Party Payment Register”, “Generate Third-Party Payment File”, or a similar title related to third-party payroll providers (like ADP).
  • Click on this option to begin the process.

6. Enter Process Parameters:

  • You’ll need to fill in parameters to ensure the file is generated correctly. Common parameters include:
    • Payroll Name: Select the U.S. payroll.
    • Process Date: Specify the date range for the payroll (e.g., monthly).
    • Third-Party Provider: Select ADP or the corresponding third-party provider.
    • Output Format: Choose the correct format for ADP (typically CSV, XML, or other formats as specified by ADP).
    • Legal Entity: Ensure you select the U.S. legal entity, if applicable.

7. Filter for U.S. Only:

  • If the payroll includes employees from other regions, use filters to generate the file for U.S. employees only.
  • This can often be done by filtering based on location, legal entity, or payroll group.

8. Review and Submit:

  • Review the entered parameters for accuracy. Double-check that the payroll process is for U.S.-based employees only.
  • Click “Submit” to run the process.

9. Monitor the Process:

  • Go to the Process Monitor or Checklist to track the status of the file generation.
  • Ensure that the process completes successfully without errors.

10. Download the File:

  • Once the file is generated, navigate to the output section to download the file.
  • The file will be in the format specified for ADP (such as a CSV or XML).
  • Ensure that the file contains the correct payroll data for U.S.-based employees only.

11. Submit the File to ADP:

  • After reviewing the file for accuracy, submit it to ADP through their secure upload portal, or follow your organization’s process for transferring the file to ADP.

12. Verify File Submission:

  • Once the file has been submitted to ADP, verify with ADP that the file was received and processed successfully.

Example Workflow:

  1. Log In: Access Oracle HCM Cloud with your credentials.
  2. Navigate: Go to the Payroll Dashboard.
  3. Select US Payroll: Ensure you’re working within the U.S. payroll context.
  4. Run Third-Party File: Select the option to run the third-party payroll file.
  5. Enter Parameters: Fill in the parameters for the file, ensuring it’s for U.S. employees only.
  6. Submit: Submit the process and monitor the status.
  7. Download: Once completed, download the file and verify its accuracy.
  8. Submit to ADP: Send the file to ADP through the appropriate method.

Tips:

  • Coordinate with ADP: Make sure you’re familiar with ADP’s requirements for file formats and submission methods.
  • Test Runs: If this is your first time running this process, consider doing a test run to ensure everything is set up correctly.
  • Error Monitoring: Always check for errors or warnings in the process monitor to ensure the file has been generated correctly.

By following these steps, you can efficiently run the third-party monthly file for ADP in Oracle HCM Cloud, ensuring smooth payroll processing for U.S.-based employees.

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