Comp Plan Setups- Notify Managers That Plan Cycle Is Open Or Closed

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In Oracle Fusion, notifying managers that the Compensation Plan Cycle is open or closed is essential for ensuring that they are aware of when they can start or stop making compensation-related decisions for their teams. This notification process helps streamline communication and ensure compliance with the compensation process deadlines.

Here’s how to notify managers about the plan cycle status in Oracle Fusion:

Steps to Notify Managers That Plan Cycle Is Open or Closed in Oracle Fusion:

1. Log in to Oracle Fusion

  • Navigate to the Home page and go to the Compensation module.

2. Access the Compensation Plan

  • Select Workforce Compensation under the Compensation Management section.
  • Choose the specific Compensation Plan you are working on, either an open plan or a closed one.

3. Verify Plan Status

  • Before notifying managers, ensure that the compensation plan is correctly set to “Open” or “Closed” status.
  • To do this, navigate to Manage Compensation Plans and check the Plan Cycle settings. The cycle should be marked as Open when it’s ready for managers to start making compensation changes and Closed when the cycle is finished.

4. Configure Notifications Settings

  • In the Compensation Plan settings, you can set up system-generated notifications for various stages of the plan (opening, nearing closure, or closure).
  • To set up notifications:
    • Go to the Plan Cycle Setup.
    • Select the Plan Notifications or Alert Settings.
    • Here, you can define what notifications will be sent and to whom (managers, participants, approvers, etc.).

5. Send Manual or System-Generated Notifications

  • System-Generated Notifications:
    • Oracle Fusion provides built-in functionality to automatically notify managers when a compensation plan cycle opens or closes.
    • Configure the timing of the notifications, so managers receive them as soon as the plan status changes to Open or Closed.
    • These automatic notifications are typically sent via email and the Oracle Fusion Worklist (the notification inbox within the Oracle interface).
  • Manual Notifications:
    • In addition to system-generated alerts, you can send manual notifications to managers to inform them of plan cycle updates.
    • To send a manual notification:
      • Navigate to Workforce Compensation > Plan Alerts.
      • Select Compose Notification.
      • Choose the audience (managers) and customize the message, such as:
        • For Opening: “The compensation plan cycle for [Cycle Name] is now open. Please log in to review and submit your team’s compensation decisions by [due date].”
        • For Closing: “The compensation plan cycle for [Cycle Name] is now closed. Please ensure all decisions have been submitted. If you have any outstanding tasks, contact HR.”

6. Check Notification Delivery

  • After sending notifications, you can track the status and confirm if managers have received and acknowledged them.
  • To do this, go to the Notification History section in the Compensation Plan Setup. This will show details of who received the notification and whether it was opened.

7. Follow-up with Managers (Optional)

  • If you need to follow up with managers who haven’t accessed or completed their compensation tasks after the cycle opens or as it nears closure, Oracle Fusion allows you to set up reminders.
  • Schedule reminder notifications based on:
    • Time elapsed since the plan was opened.
    • Time left before the plan closes.
  • These reminders can be automated through the Compensation Plan Notifications Settings or sent manually from the Worklist.

8. Communicate Plan Closure

  • Once the plan is closed, and managers can no longer make updates, send a final notification to inform them that no further changes are allowed.
  • The message should confirm that the compensation process is complete and that the data is now locked.

9. Monitor Plan Activity (Optional)

  • Even after sending notifications, you can monitor plan activity in real-time by accessing the Compensation Dashboard. This will show the status of tasks completed by managers and whether any actions are pending as the plan cycle progresses.
  • If necessary, manually follow up with managers who haven’t completed their tasks.

Example Notification Templates:

  1. Open Cycle Notification:

    sql
    Subject: [Cycle Name] Compensation Plan is Now Open
Dear [Manager Name],

The compensation plan cycle for [Cycle Name] is now open. Please log in to Oracle Fusion and begin reviewing compensation adjustments for your team. All decisions must be submitted by [Due Date].

For assistance, contact [HR Contact Information].

Thank you,
Compensation Team

  2. Closing Cycle Reminder Notification:

    sql
    Subject: [Cycle Name] Compensation Plan Closing Soon
Dear [Manager Name],

A reminder that the compensation plan cycle for [Cycle Name] will close on [Closing Date]. Please ensure all compensation decisions for your team are finalized and submitted before this deadline.

If you need assistance, contact [HR Contact Information].

Best regards,
Compensation Team

  3. Closed Cycle Notification:

    kotlin
    Subject: [Cycle Name] Compensation Plan is Now Closed
Dear [Manager Name],

The compensation plan cycle for [Cycle Name] is now closed. No further changes to compensation can be made at this time.

Thank you for completing the compensation process.

Best regards,
Compensation Team

Best Practices:

  • Automate Notifications: Automating notifications ensures timely communication and reduces manual effort.
  • Set Reminders: Use automatic reminders for managers who have not completed their tasks before the cycle closes.
  • Customizable Messaging: Tailor the messages to reflect your organization’s communication style and the specifics of the compensation cycle.

By setting up and managing notifications in Oracle Fusion, you can keep managers informed about the status of the compensation cycle, ensuring a smooth and timely process.

Comp Plan Setups- Notify Managers That Plan Cycle Is Open Or Closed

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