Transferring compensation data from a compensation plan to HR in Oracle Fusion HCM is the final step after the compensation review and approval process. This step updates the employee records in the HR system based on the decisions made during the compensation cycle. Here’s how you can configure and execute this process:
1. Navigate to the Compensation Work Area
- Go to Navigator > Compensation > Manage Compensation Plans.
2. Open the Compensation Plan
- In the Compensation Work Area, select the plan from which you want to transfer data.
- Click on Edit Plan to modify the setup or directly proceed to transfer if everything is already configured.
3. Complete the Compensation Cycle
- Before transferring data to HR, ensure the compensation cycle is complete:
- All worksheets have been submitted and approved.
- Any budgetary adjustments or corrections are finalized.
- All managers have submitted their decisions.
4. Review Compensation Data
- Go to the Review and Submit section of the plan.
- Review the finalized compensation data, including merit increases, bonus payouts, stock awards, etc.
- Ensure that the data is accurate and reflects the decisions made during the compensation cycle.
5. Run the Transfer Process
To transfer the approved compensation data to HR:
- Go to Actions and select Transfer Workforce Compensation Data to HR.
- This process transfers compensation details like salary increases, bonuses, and stock awards to the employee’s HR record.
In this step, you will configure key options:
- Effective Date: Choose the date on which the compensation changes should be effective in the HR system.
- Components to Transfer: Select which components of the compensation plan (e.g., salary, bonuses, etc.) should be transferred.
- Eligibility: Define whether to transfer data for all eligible employees or a specific group.
6. Validate the Transfer
- After running the transfer, Oracle Fusion will display a Transfer Log showing the status of the operation.
- Review the log to ensure that all records have been successfully transferred.
- Check for any errors or records that did not transfer correctly.
7. Update HR Records
Once the transfer is complete:
- The employee records in Core HR will be updated with the new compensation data.
- These changes will reflect in employee profiles, payroll, and reporting structures.
8. Confirm the Transfer in HR
- Navigate to Core HR (Navigator > My Workforce > Person Management) to confirm that the compensation changes have been applied to the employee records.
- You can search for individual employees and verify that their new salary or compensation elements have been updated.
9. Notify Employees (Optional)
- You can configure notifications to be sent to employees informing them of their updated compensation.
- Email notifications can include details such as new salaries, bonuses, or stock awards.
10. Run Payroll Integration (Optional)
- If your organization uses Oracle Payroll, you may also need to integrate this data with payroll.
- Go to Payroll and run the Payroll Interface to ensure that all compensation changes reflect in the payroll cycle.
Key Considerations:
- Effective Dates: Ensure the effective date for compensation changes aligns with the organization’s payroll and fiscal calendars.
- Eligibility Profiles: Ensure that only eligible employees’ data is transferred. Check if there were any eligibility exceptions that need to be handled.
- Audit Logs: After the transfer, review audit logs to ensure all data has been successfully moved to HR and no discrepancies are present.
Summary of Key Steps:
- Complete the Compensation Cycle: Ensure all worksheets and approvals are finalized.
- Run the Transfer Process: Use the “Transfer Workforce Compensation Data to HR” function to transfer the data.
- Review Transfer Logs: Check for any errors in the transfer process.
- Validate in HR: Confirm the compensation data is updated in HR records.
- Payroll Integration (optional): If using Oracle Payroll, run payroll integration to apply compensation changes.
By transferring compensation data to HR, you ensure that all changes made during the compensation cycle are accurately reflected in the employee records, payroll, and other HR processes.
Comp Plan Setups- Transfer Compensation Data To HR