To create Absence Reasons in Oracle Fusion, you need to configure them within the Absence Management module. Absence Reasons provide specific justifications for why an absence is being taken and are linked to specific Absence Types like “Sick Leave,” “Vacation,” etc.
Here’s a step-by-step guide to creating Absence Reasons:
1. Navigate to Setup and Maintenance
- From the Home Page, click on the Navigator icon (hamburger menu) in the top-left corner.
- Go to Setup and Maintenance.
2. Search for the Task
- In Setup and Maintenance, search for the task Manage Absence Reasons.
- Click on Manage Absence Reasons from the search results.
3. Add a New Absence Reason
- On the Manage Absence Reasons page, click on the Create or + button to add a new Absence Reason.
4. Enter Absence Reason Details
Fill in the following details for the new Absence Reason:
- Name: Provide a descriptive name for the Absence Reason (e.g., “Medical Emergency,” “Personal Day”).
- Code: Assign a unique identifier code to the reason (e.g., “MED_EMERG” or “PERSONAL_DAY”).
- Status: Ensure the status is set to Active so the Absence Reason is available for use.
- Start Date: Set the effective start date from when the Absence Reason can be used.
- End Date (optional): If you want the reason to expire after a certain date, you can set an end date.
5. Save the Absence Reason
- After entering the necessary details, click Save to save the new Absence Reason.
6. Associate Absence Reasons with Absence Types (Optional)
- Once you create Absence Reasons, you can associate them with specific Absence Types.
- To do this, navigate to Manage Absence Types (similar to how you manage Absence Reasons).
- Select the appropriate Absence Type (e.g., Sick Leave, Vacation) and, in the Reasons section, add the newly created Absence Reason to make it available for that specific Absence Type.
7. Test the New Absence Reason
- After creating the Absence Reason and associating it with an Absence Type, test it by initiating an absence request for an employee.
- When selecting the Absence Type, the newly added Absence Reason should now be visible in the drop-down list.
By following these steps, you can create Absence Reasons in Oracle Fusion and make them available for employees when they apply for leave, helping provide more detailed information about the reason for their absence.