To withdraw an absence request as an HR Specialist in Oracle Fusion, you can follow these steps to access the employee’s absence records and remove or withdraw the absence on their behalf.
Steps to Withdraw an Absence Request as an HR Specialist:
1. Navigate to Absence Management
- From the Home Page, click the Navigator icon (hamburger menu) in the top-left corner.
- Go to My Client Groups > Absences.
2. Search for the Employee
- Use the Search feature to locate the employee for whom you want to withdraw the absence.
- You can search by the employee’s name, employee ID, or other identifying information.
3. Access the Employee’s Absence Records
- Once you find the employee, click on their name to open their Absence Records.
- This will display a list of their past and upcoming absences.
4. Find the Absence to Withdraw
- In the list of absences, find the absence request that you want to withdraw.
- Click on the absence entry to open the details of that particular request.
5. Withdraw the Absence
- Once inside the details of the absence request, look for the Withdraw or Delete option.
- Withdraw: If the absence is pending or approved, this option allows you to cancel the absence request.
- Delete: If the absence has not been fully processed or needs to be removed, you may see an option to delete it altogether.
- Confirm the withdrawal by clicking OK or Submit when prompted.
6. Confirm the Withdrawal
- After withdrawing the absence, you should see an updated status for the absence request, such as Withdrawn or Cancelled.
- The absence will no longer be active, and the employee’s balance will be adjusted accordingly.
7. Notify the Employee (Optional)
- It’s a good practice to notify the employee that their absence has been withdrawn. You can send a notification through internal communication channels or the system’s notification feature.
Key Points to Consider:
- Pending Absences: If the absence request is still pending approval, withdrawing it will stop it from being processed further.
- Approved Absences: If the absence has already been approved, withdrawing it will reverse any related accruals or balances, returning the leave days to the employee’s available balance.
- Absences in Progress: If the absence has already started or been partially taken, withdrawing it may require additional review or updates to payroll or balances.
This process ensures that HR specialists can efficiently manage and correct employee absences in Oracle Fusion, keeping records accurate and up-to-date.
Withdraw an Absence As A HR Specialist