Time Card Required Flag

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In Oracle HCM, the “Time Card Required” flag is a setting that ensures employees must submit time cards to record their worked hours. This flag is crucial for enforcing time tracking and payroll processing for hourly employees or those subject to time-based compensation.

How to Enable the Time Card Required Flag in Oracle HCM:

1. At the Worker Level (Employee Assignment Settings):

The “Time Card Required” flag can be set at the employee level to indicate whether a worker is required to submit time cards. This is typically configured in the employee’s assignment settings.

  • Steps:
    1. Navigate to My Client Groups > Person Management.
    2. Search for the employee whose settings you want to modify.
    3. Click on the employee’s record to access their Assignment page.
    4. Under the Employment section, go to the Payroll Details or Time Information tab.
    5. Look for the option “Time Card Required” (or a similar label, depending on your setup).
    6. Set the flag to Yes to enforce time card submission.

2. At the Time Consumer Set Level:

The Time Consumer Set is a configuration that determines how time is processed for employees, including whether time cards are required.

  • Steps:
    1. Go to My Client Groups > Time Management Configuration.
    2. Navigate to Manage Time Consumer Sets.
    3. Search for the appropriate time consumer set (or create a new one).
    4. In the Time Card Required section, ensure that this flag is enabled for the employee groups that need to submit time cards.
    5. Save your changes.

3. At the Payroll Level:

You can also enforce the time card requirement at the payroll level, ensuring that all employees under a specific payroll must submit time cards before payroll can be processed.

  • Steps:
    1. Go to My Client Groups > Payroll.
    2. Select the appropriate Payroll Definition.
    3. Ensure that the time card submission process is configured as part of the payroll validation before running the payroll.

4. For Specific Work Schedules or Time Entry Profiles:

You can configure the Time Entry Profiles for employees or groups of employees, which include the time card submission rules.

  • Steps:
    1. Go to My Client Groups > Time Management Configuration.
    2. Navigate to Manage Time Entry Profiles.
    3. In the profile, there is an option to indicate whether time cards are required.
    4. Ensure that this option is enabled for the specific employee group.

Use Case Scenarios:

  • Hourly Employees: These employees are required to submit time cards to track their worked hours for payroll processing.
  • Exempt Employees: Depending on company policy, exempt employees might not need to submit time cards unless they track leave or exceptions.
  • Project or Task-Based Roles: Employees working on specific projects might need to submit time cards for project billing and payroll purposes.

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