The Absence Entry Audit Report in Oracle HCM is designed to track changes made to employee absence records, helping HR teams monitor and ensure data accuracy. This report is useful for auditing purposes, compliance, and identifying any inconsistencies or unauthorized adjustments in absence entries.
Purpose of the Absence Entry Audit Report
- Track Changes in Absence Records: Provides visibility into modifications, additions, or deletions of absence entries.
- Ensure Data Integrity: Identifies discrepancies or potential errors in absence data, ensuring payroll and compliance accuracy.
- Monitor for Unauthorized Changes: Detects unauthorized adjustments to absence entries, protecting against fraud or policy violations.
Key Information in the Absence Entry Audit Report
- Employee Details: Shows the employee name, ID, and relevant details for each audited entry.
- Type of Absence: Identifies the type of absence (e.g., vacation, sick leave, maternity leave).
- Action Taken: Indicates whether an absence was created, modified, or deleted.
- Date and Time of Action: Specifies when the action occurred to establish an audit timeline.
- User Details: Shows the user who made the changes, helping identify authorized vs. unauthorized changes.
- Previous and Updated Values: Displays the original and modified values for transparency in changes.
Steps to Generate the Absence Entry Audit Report in Oracle HCM
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Access the Reports Section:
Navigate to Reports and Analytics in the Oracle HCM dashboard. -
Search for the Absence Entry Audit Report:
Use the search feature to locate the Absence Entry Audit Report or Absence Management Audit report, depending on your system’s configuration. -
Set Report Parameters:
- Time Period: Select the period to audit, such as the past month, quarter, or custom dates.
- Employee Group: Filter by specific departments, job roles, or individual employees if needed.
- Type of Absence: Focus on specific absence types (optional) to narrow the scope, such as sick leave or personal leave.
- Action Type: Filter by action type (created, modified, or deleted) if you want to focus on specific changes.
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Run the Report:
Execute the report to view the audit data. It will display a list of all relevant absence entries with details of each action taken. -
Review and Export:
- Review the report data for any unusual or unauthorized modifications.
- Export the report as needed for further analysis, documentation, or sharing with HR management.
Using the Absence Entry Audit Report for Compliance and Insights
- Regular Audits: Schedule regular audits to maintain data accuracy and catch any discrepancies early.
- Investigate Discrepancies: Follow up on unauthorized changes or unusual activity, particularly around sensitive or high-impact absence types.
- Compliance Checks: Ensure that absence records are consistent with internal policies and external regulatory requirements, protecting against potential compliance issues.
Benefits of the Absence Entry Audit Report
- Data Accuracy: Helps maintain accurate and reliable absence records, which are crucial for payroll and benefits.
- Enhanced Security: Tracks who made changes to absence data, adding a layer of security against unauthorized entries.
- Improved Accountability: Encourages adherence to absence policies and accountability among users managing employee absences.
The Absence Entry Audit Report is essential for maintaining the integrity of absence data in Oracle HCM, ensuring transparency and control over employee attendance records.
NOTE: The following link provides an extensive overview of the report, along with an illustrative sample output. The one-pager document provides in-depth information related to the parameters and Oracle mapping being used in the report.